Bylaws
11.16.09
Article V: Meetings
Section 1: Regular Meetings:
Regular meetings of general membership shall be held quarterly in February,
May, August and November (November being the Annual Business Meeting).
Section 2: Annual Meeting:
There shall be an Annual Business Meeting held in November, at a place to be
determined by the Executive Committee. The Annual meeting shall be held
after election day in even-numbered years.
Section 3: Special Meetings:
Special meetings of membership may be called on the written request of
twenty per cent (20%) of the membership. Written notice of the time, place
and reason for calling of the special meeting shall be sent to all members
and the Executive Committee at last ten (10) days in advance of the proposed
special meeting.
Section 4: Executive Committee
Meetings: Regular meetings of the Executive Committee will be set by the
President. Special Executive Committee meetings may be called at the request
of a majority of the Executive Committee. Notice of the time, place and
reason for calling of the special Executive Committee meeting shall be sent
to all current Executive Committee members of record at least one week
preceding the date of the special Executive Committee meeting, unless time
limits are waived by mutual agreement of a majority of members of the
Executive Committee. A quorum shall be a simple majority.
Section 5: Open Meetings: All
regular or special meetings shall be open to all members.
Section 6: Robert’s Rules of
Order: All meetings shall be conducted in accordance with Robert's Rules of
Order, Newly Revised, unless otherwise set forth herein.
Section 7: Quorum: A quorum at
any regular meeting of the membership, for the purpose of conducting
business of SWING, shall consist of at least 10 members, including two (2)
Executive Committee officers. In the absence of a quorum, business may be
conducted as usual for the purpose of accepting minutes of previous
meetings, filing of Treasurer's report for audit and acceptance of Committee
reports. elections.
Article VI:
Officers and Directors
Section 1: Election Dates &
Terms: In even-numbered years, SWING members in good standing shall elect at
the Annual Business Meeting, the following Executive Officers: President,
Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
Terms of office shall be two years.
Section 2: Vacancies:
Vacancies in offices shall be filled by appointment based on a majority vote
of the Executive Committee.
Section 3: Executive Committee
Membership: The Executive Committee shall consist of a President, Vice
President, Recording Secretary, Corresponding Secretary, Treasurer, and
Chairpersons of each Standing Committee.
Article
VII: Election of Officers
Section 1:
Executive Officers shall be elected at the Annual business meeting and shall
be deemed "officers elect" until assuming full responsibilities on January
1. "Notwithstanding the provisions of these bylaws, the initial election of
officers will be held on March 6, 2008, at a general membership meeting
called for the purpose of adopting by-laws and election of officers.
Nominations shall be made by a Nominating Committee appointed by the Acting
President. Additional nominations can be made from the floor by members in
attendance. These officers will serve until the first Annual Meeting to be
held in November.
